Important Information for Canvas Migration

March 29, 2018

The Center for Excellence in Teaching and Learning is committed to supporting and equipping your department in migrating courses to Canvas.  This email provides additional information on the process and how we’ll work with academic departments.

The process:

  1. Monica will meet with department chairs (and departmental colleagues as invited) by May 1, 2018 to discuss needs for each department (requests to meet will be sent to chairs by CETL staff). The purpose of the meeting is to:
  2. Review the course rotation to determine priority for migrating courses (i.e. those courses planned for Fall 2019 will ideally be migrated first)
  3. Identify instructors for courses (including master courses with multiple sections)
  4. Determine the preferred method of migration; options are 1) instructor migrates the course 2) CETL staff migrate the course
  • Migration is defined as: The logistical process of moving a course from D2L and Canvas.  It does not include changes in content, pedagogy, etc. except as identified by the instructor for the course.
  • Enhanced migration is defined as: The logistical process of moving a course from D2L to Canvas AND training and consultation as related to pedagogy, student engagement, and other areas.
  1. Concurrent trainings will be offered for the campus in preparing for the migration and use of Canvas beginning in June through December 2019 (and beyond, based on campus needs). Please see the attached Canvas Training Calendar, included in a monthly format as well the overall Canvas Training Plan. These include:
  2. Preparing a course in D2L for migration
  3. How to migrate a course
  4. How to use Canvas tools
  5. Pedagogy related to Canvas tools
  6. Student engagement related to Canvas tools

People will have the opportunity to determine which level they wish to achieve by completing related Canvas trainings. There are four levels: Canvas Essentials, Student Success Advocate, Student Engagement, and Ambassador (see definitions in the attached Canvas Training Plan).

  1. Course migration will happen department-by-department on a timetable (see attached Canvas Timetable to be revised in collaboration with departments). The intent of the timetable is to help manage the workload for CETL staff so that we provide valued and effective services to all academic departments.  We simply do not have the staffing to work with a high volume of people in a short time period before the migration and thus need to spread the work across the academic year.

COMMON QUESTIONS:
During department and open campus meetings, these are common questions that have arisen.

When must undergraduate courses use Canvas?  All undergraduate courses will use Canvas in Fall 2019 and forward.

Which courses will be migrated? ALL courses will be migrated: face-to-face, online and hybrid.

Why can’t we use D2L after Fall 2019?  Why can’t we use Canvas earlier? The migration as a single campus unit in one semester is critical to student learning. Student feedback has been clear: the use of two learning management systems (D2L and Canvas) at one time would be detrimental to their learning. Thus, we will all use Canvas beginning Fall 2019 as a commitment to our students. All new and returning undergraduate instructors will need to use D2L until Fall 2019.

When will migration happen? When will I begin to work with my courses in Canvas?Courses will be migrated to a development shell/sandbox beginning in THIS summer (2018) so that instructors have time to revise and work with course(s) before the semester it is taught (Fall 2019 or after).

ALL COURSES THAT WILL BE TAUGHT BEGINNING FALL 2019 MUST BE MIGRATED BY JULY 1, 2019.

How much work will I need to do to migrate my courses? What training is available?  This is where CETL staff come in! Our role is to either migrate your courses or help you migrate your courses; work with you to understand your needs and interest in using Canvas; provide training on Canvas tools; and consult as needed on instructional pedagogy, accessibility, and student engagement.

Will I be paid for the Canvas training and migration? We do recognize and appreciate the additional work to migrate to Canvas and maintain currency in the learning management system. A budget request for additional support for the migration has been submitted to administration but at this point, there are no additional stipends for migration.  CETL staff have done our best to plan and schedule many opportunities within the regular academic year in addition to summer sessions. This includes participation in our professional development community related to our core functions as faculty and staff in teaching and learning.  The extended timeline for migration, with training dates shared now, is intended to provide people with the opportunity to plan accordingly across the year to help mediate the impact of migration.

About UW-Superior CETL

I'm part of the UW-Superior CETL Team and the site administrator for our CETL Blog. Contact me if you have any questions or concerns related to this blog. Thanks!
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